During the ups and downs of the current COVID-19 lock-down, many of our clients have ongoing e-discovery needs as they continue to operate their businesses and litigation matters.
Last week, when a client approached us with an urgent review project, we mobilized a team to respond. We conducted a remote training session with a blended team of 60 people, including McCarthy Tétrault lawyers and MT>3 reviewers.
A secure video-conferencing application was used to conduct the training, which allowed us to host the large group, monitor attendance, and securely share encrypted materials. Team engagement was strong and use of the chat feature along with the video conferencing helped everyone connect and collaborate. Materials were circulated securely and were password protected to ensure confidentiality.
Some tips for setting up your own virtual meeting include, learning about and testing your conferencing tool prior to your meeting. Troubleshoot any potential connectivity issues in advance. If you are using the tools for the first time, have your team login 10 minutes early to ensure all are able to connect. Think through how your team will be using the tool. Keep security top of mind when considering how work will be done, including how materials will be circulated. Ensure that you understand the level of encryption on shared platforms and software. As the use of this technology will only increase, now is a great time to get on board.