In the age of cloud services and agile technologies leapfrogging each other, digital information has become increasingly mobile. The economic, accessibility and management advantages to cloud systems such as Office 365 and Google docs have almost every CIO considering or piloting them. Legal should participate in the solution, rather than resisting this wave of change.
Some lawyers will claim that they can’t trust data stored on systems they can’t see, and that these solutions are not secure and may not even be legally defensible. These will be the same lawyers who send unencrypted emails to their clients every day and send eDiscovery service providers client data over email or on an unencrypted USB stick.
Cloud infrastructure does introduce some additional risk. However, outsized fear of this new technology from the often risk-adverse legal community may not be warranted. Experience tells us that there is one thing that can trump risk… a corresponding savings in IT costs so huge it simply can’t be ignored.
Before rejecting cloud services, lawyers are encouraged to better understand the technology so they can truly assess the risk.